Dear Patchogue-Medford Families and Community Members,
The Patchogue-Medford School District believes that the health and security of our students and staff is a top priority. We are continually implementing proactive measures to strengthen our security presence throughout the district. As part of these efforts, we are pleased to announce the implementation of a new Visitor Management System across all district buildings, effective September 1, 2025.
Our schools value the partnership between families, community members, and school staff. Your participation in meetings, events, and academic support is a vital part of student success. To preserve a safe and welcoming learning environment, all visitors must follow the district’s Guest Guidelines and new sign-in procedures outlined below.
District Guest Guidelines
- Appointments Encouraged: Visitors are encouraged to make appointments with school staff before arriving.
- Main Entrance Protocol: Upon arrival, visitors must communicate with the greeter or security personnel via the intercom system, clearly stating their name, purpose of visit, and presenting photo ID.
- ID Requirement: Acceptable identification includes a driver’s license, military ID, or other government-issued ID.
- Administrative Approval: Visitors without an acceptable ID must be approved by a building administrator or designee before entry.
- Check-in and Badge: Once approved, visitors must scan their ID into the Visitor Management System. If cleared, they will receive a visitor pass to be displayed on their outermost garment at all times.
- Lobby Escort: Visitors are not permitted to enter the building unescorted. Staff must meet visitors in the lobby and escort them to and from their destination.
- Sign-Out: All visitors must return to the greeter desk to check out and return their visitor pass before exiting.
Visitor Management System Procedures
- Present a valid government-issued ID.
- Place your ID on the designated cardholder so the system can capture an image.
- Select your preferred language using the top-right menu on the screen.
- Tap the Sign-in button to begin.
- Follow prompts to take a live photo (remove hats/sunglasses).
- Select the location or department you are visiting.
- A visitor badge will print if cleared; if not, the greeter will review system alerts.
- All visitors must be escorted by a staff member at all times.
- At the end of your visit, return the badge to the greeter’s desk and sign out.
Security Measures and Metal Detector Policy
In accordance with Board of Education Policy 5154.1, periodic metal detector searches will take place throughout the school year, particularly during high-attendance events such as concerts, moving-up ceremonies, or other public functions. On these occasions:
- Signs will be posted in advance to alert guests.
- Designated entrances must be used.
- Additional security protocols may be in place.
The Patchogue-Medford School District considers the safety and security of our students and staff to be our number one priority. These enhanced protocols represent our ongoing commitment to fostering a secure, respectful, and inclusive learning environment. We thank you for your cooperation and support in keeping our schools safe.
If you have any questions, please contact John Ahern, Director of Security at 631-687-6580.
Sincerely,
John Ahern
Director of Security
Patchogue-Medford School District
